Kinds of business papers: composing fax communications and ad (statement)

Kinds of business papers: composing fax communications and ad (statement)

While working in the office, employees run into writing all kinds of papers. Today, we will speak about two of these: making a fax message and composing advertisement.

Fax message as a way to obtain brief information

FAX is a generalized title for many different documents that directly access the business, institution, company, and company by way of a telecommunication connection and a printer. Faxes are written in company forms for external documents. Making a fax corresponds to your form of a company page.

The key needs for the text for the fax are conciseness, simpleness of presentation. The fax is made up in one single content, which, after transmission from the unit is stored in the case.


  • the name associated with document (fax);
  • date;
  • the title of the addressee, the organization that transmits the fax;
  • surname, position of the person who finalized the document;
  • the name associated with the organization together with formal — the recipient of this fax;
  • the written text.

The writing of this fax is written without abbreviations.

Sample associated with the fax message

Head regarding the business Campbell, Steve. Fax (555) 141 1526

On wait in payment associated with the account quantity

Dear Mr. Campbell

We remind you about delayed payment associated with account quantity? 00.00.98 for the distribution of equipment kits «Tech-105i». It took 10 times once you received an invoice by fax.

According to clause 6.4 associated with the contract?, after 5 banking days the payment of the belated payment penalty begins.

We hope you will urgently resolve this matter.

Director (signature) Green, Marshal

P.S. For those who have already compensated the bill for this reminder, please accept our gratitude.

Placing ad of products and solutions, activities (announcement)

Announcement is information about the upcoming mass event.

  • Details:
  • the name;
  • date;
  • the full time and put associated with the event, its name;
  • an insurance policy or a short declaration of this content associated with event;
  • details and phone amounts of the corporation that hosts the big event.

In line with the form of the statement you can find: written, painted, printed in magazines, mags. They consist of posters promoting movies, concerts, plays, etc.

In adverts apart from clear language, the necessity of the subject, the fascination associated with content, the following is important: the writing of terms in numerous fonts, the choice of colors, the symmetry of publishing communications, as well as on radio and tv — the full time of communications, quality of pronunciation, originality regarding the composition associated with the text.

Adverts are widely found in company. You can find organizational and marketing ads. Organizational aims simply to announce a mass event. Ads are encouraged to engage actively or collaborate. Therefore, to be able to visualize the offered services in advertisements, graphically allocate verbs. In adverbs (convenient, reliable, fast, qualitative) or the name of this offered solution (joinery, wallpapers, accessories, etc.).

There is certainly practically no expected vocabulary when you look at the organizational ad texts. It can be used just for the objective of encouragement: «Studying at UHFA is a way to get prestigious careers.» Often, a predicate or even a subjective and a predicate are taken to the start of a sentence: X company takes…; Provides…; Preparation courses for getting ready…

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